Responsibilities

Accounts Payable (AP) Responsibilities:

Invoice and Payment Processing:

Review, verify, and process vendor invoices, ensuring proper coding, authorization, and documentation.
Schedule and prepare payments through electronic transfers or other payment methods.
Reconcile discrepancies and resolve payment issues with vendors.

Vendor Management:

Expense Reporting:

Process employee expense reports and ensure they comply with company policies.
Ensure timely reimbursement of expenses to employees.
Manage a user training of Concur system (Vendor invoice and T&E management system).

Accounts Reconciliation:

Reconcile accounts payable transactions with bank statements and general ledger.
Monitor and maintain the AP aging report to track outstanding payments.

Month-End Close:

Ensure timely closing of accounts payable during month-end, including accruing unpaid expenses and making adjusting entries.

Accounts Receivable (AR) Responsibilities:

Invoice Generation and Collections:

Generate and issue invoices to customers based on sales or service contracts, ensuring accuracy in billing amounts and terms.
Follow up with customers regarding overdue invoices and manage collections.

Cash Application:

Customer Account Management:

Maintain and update customer accounts, including resolving discrepancies and disputes in a timely manner.
Work with the sales and business support teams to address customer payment issues.

Aging Reports:

Monitor and prepare accounts receivable aging reports to track outstanding receivables.
Analyse and report on delinquent accounts and assist with collections or write-offs.

Month-End Close:

Manage the month-end close process for accounts receivable, including preparing revenue and receivables reports and making necessary adjustments.
Ensure proper accounting for bad debts and doubtful accounts.

General Responsibilities:

Inter-Company Transactions:

Record and reconcile intercompany in accordance with company policies and accounting standards.
Ensure accurate and timely invoicing between entities.
Analyse and resolve any differences in intercompany balances.

Journal Entry Processing:

Prepare and post journal entries to the general ledger, ensuring accuracy and timeliness.
Verify the accuracy of supporting documentation for a journal entry.
Perform monthly reconciliation of assigned accounts to ensure accuracy and identify discrepancies.

Financial Reporting and Analysis:

Prepare, review, and analyse AP and AR reports, including aging reports, cash flow reports, and payment trends.
Provide variance analysis and explanations for significant fluctuations in AP/AR balances.

Policy Compliance:

Ensure compliance with local, national, and international financial regulations.
Stay updated on accounting regulations and implement changes as needed.

Competencies

Skills

Qualifications and education requirements

University degree on Economics, Accounting and or Finance.
Highly skilled Finance abilities required.
Nissho 2nd Grade or above preferred
At least 3 years’ work experience in similar position within multinational companies.
Used to work in international environments with matrix organizations.
Autonomous and independent, goal-oriented, and self-motivating personality.
The ability to prioritize workload, flexibility, proactivity, strong time management and high analytical working skills are required on top of strong communication and planning skill.
Proficient in Japanese

Accountant

Account Manager