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Job Title: Event PMO (Project Management Office)
Job Type: Full-Time
Job Summary: We are seeking a highly organized and dynamic Event PMO to oversee and manage all aspects of event planning and execution. The ideal candidate will have a strong background in event management, project management, logistics, and operations, with a keen eye for detail and a passion for delivering exceptional experiences.
Key Responsibilities:
- Plan, coordinate, and execute events from inception to completion.
- Develop event timelines, budgets, and project plans.
- Ensure all events are delivered on time, within scope, and within budget.
- Manage all logistical aspects of events, including venue selection, transportation, and accommodation.
- Coordinate with vendors, suppliers, and contractors to ensure seamless operations.
- Oversee the setup, execution, and teardown of events.
- Ensure high standards of hospitality and guest services.
- Coordinate with catering services and manage guest accommodations.
- Handle VIP and special guest arrangements.
- Develop and implement on-ground promotional strategies to enhance event visibility.
- Coordinate with marketing teams to ensure cohesive promotional efforts.
- Manage promotional materials and activities during the event.
- Liaise with media outlets to secure coverage for events.
- Prepare press releases and media kits.
- Coordinate media interviews and press conferences.
- Conduct assessments to measure the economic impact of events.
- Analyze data and prepare reports on the financial benefits of events.
- Provide insights and recommendations for future events.
- Develop and implement feedback collection strategies.
- Gather and analyze feedback from attendees, sponsors, and stakeholders.
- Use feedback to improve future events.
- Manage public relations activities related to events.
- Prepare and distribute post-event reports to media and stakeholders.
- Maintain relationships with media contacts.
- Develop strategies to ensure the long-term impact and legacy of events.
- Plan and implement post-event activities to sustain engagement.
- Document best practices and lessons learned for future reference.
Qualifications:
- Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field.
- Proven 8+ years of experience in event planning and project management.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
- Proficiency in event management software and tools.
Preferred Skills:
- Experience in economic impact assessment and data analysis.
- Knowledge of PR and media relations.
- Creative problem-solving abilities.
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