General Information
Job Advert Title: Communications Enablement Specialist
Location: Nihonbashi,Tokyo
Division: Communications & Investor Relations
Employment Class: Permanent
Description
【募集の背景 / Purpose & Scope】 Seeking an experienced and results-oriented Communications Enablement Specialist to join the Strategy and Operations team under Communications and Investor Relations. The ideal candidate will be responsible for communication support tasks including graphic design and video editing, content development/adaptation, tactical execution, virtual and live events coordination and production, cross-functional project management for assigned activities, and vital document upkeep and oversight.This role will be part of the new Production Hub where you are providing support for the CIR team and corporate leaders. This includes support for both internal and external engagement activities that build corporate reputation. You will provide communications support using various tools and processes to drive efficiency and alignment in support of all CIR sub-divisions and teams. As a Japanese and English speaker and writer, you will also assist with translation validation activities.
【職務の内容 / Essential Job Responsibilities】 （雇入れ直後） •Cross-functional project management, including special and reoccurring assignments – overseeing timelines, project meetings, creating agendas, capturing notes, sharing project updates, conducting debriefs and ensuring appropriate archiving •Support development and execution of communication materials for delivery across a range of channels (including presentations, social and digital collateral) •Design capability within Adobe Creative Suite or Canva •Basic video editing skills, using Adobe Premiere Pro, Clip Champ, or other platforms. •Copywriting and copyediting of content consistent with our Editorial Style Guide •Support existing communication reviews processes, including PromoMats and other CIR reviews activities •Support the upkeep of distribution lists in our distribution list platform •Lead digital and social channel management (including the intranet, internet, Viva Engage etc) •Program, test and distribute emails within our established email platform, Staffbase •Ensure the Communications Planning Calendar is always up-to-date with planned activities within your assigned region of responsibility •Leverage existing templates, tools, guidance documents and Gen AI to efficiently and consistently execute tasks •Support planning and delivery of internal events (virtual/hybrid/face to face), including technical production of virtual and hybrid events •Lead or contribute to special projects, research requests, or troubleshooting as assigned. •Other projects as assigned based upon skill sets, capabilities and capacity
（変更の範囲） 会社内での全ての業務
【就業環境に関する要件 / Specific Physical or Environmental Requirements】 This role will be based in Japan, and you will help to ensure assignments provided to Strategy & Operations are completed on time by working collaboratively with your S&O colleagues. However, as this is a global role, there may be occasions (with advanced notice) where meetings will be scheduled outside of standard working hours.
At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.
【応募要件 / Qualifications】 ＜必須 / Required＞ •Exceptional project management skills, driving cross-functional collaboration •Eye for detail and quality – able to easily spot errors or inconsistencies •Excellent interpersonal and relationship-building skills •Ability to manage multiple projects and activities without missing deadlines •Positive, customer-service oriented approach to assignments and requests from all stakeholders •Entrepreneurial spirit – seeking out answers or solutions without significant oversight •Flexibility and agility – being able to adapt to changing priorities quickly •Advanced skills in Microsoft software, including SharePoint, Outlook, Word, PowerPoint, Excel, Teams, and Forms •Graphic design and basic video editing capabilities within Adobe Creative Suite •Team player – being willing to offer help when able and ask for help when needed •Courage to bring forward ideas that challenge the status quo and foster a culture of continuous improvement •Social/digital communication experience & skills •BS or BA Degree or equivalent in journalism, communications, art/design, or related field •Fluent writing and speaking skills in both English and Japanese
＜歓迎 / Preferred＞ •4+ years of experience in a similar capacity or in a marketing/communications agency setting •Experience in the life sciences industry •Experience in meeting and events management, especially large medical meetings or congress •Experience working in an Agile environment, understanding key approaches and tools •Experience using the Veeva document management technology platform (PromoMats) •Experience working with PowerAutomate •Experience working with Generative AI
【応募書類 / Application Documents】 和文履歴書・和文職務経歴書・英文レジュメ Both Japanese and English Resumes are needed
【選考プロセス / Selection details】 書類選考 → 1次面接 → 最終面接 ※変更の可能性もございますので、予めご了承下さい。 CV screening → First interview → Final interview *Please be advised that there might be a change in the process.
【勤務地 / Location】 （雇入れ直後） 東京都中央区 アステラス製薬 日本橋事業所 本社 Nihonbashi, Tokyo
（変更の範囲） 会社の定める事業場および自宅
【勤務開始日 / Start Date】 応相談 Will be decided according to the candidate's flexibility
【契約期間 / Contract Duration】 期間の定めなし Not limited to specified period
【試用期間 / Probation Period】 試用期間原則なし No probation period in principle
【給与 / Salary】 ①基本給：当人の経歴・技術・技能等を考慮して決定 ②裁量労働制の場合：裁量労働手当として職務グレードに応じて50,000～100,000円支給 ③フレックスタイム制の場合：月間の所定労働時間を超えて勤務する時間に対して時間外勤務手当を支給 ①Base salary: will be decided by the candidate's experience, skill and capability. ②When Discretionary Work System is applied: Discretionary work allowance will be paid.(50,000～100,000yen, based on the Grade) ③When Flextime System is applied: Overtime allowance will be paid for time worked in excess of prescribed working hours.
【昇給 / Salary Raise】 有り
【賞与 / Bonus】 有り
【諸手当 / Allowance】 裁量労働手当、住宅手当、通勤手当 等 Discretionary work allowance, Housing allowance, Commutation allowance, etc.
【勤務時間 / Working Hours】 8:45～17:45（月～木）、8:45～16:00（金） 8:45～17:45（Mon～Thu）、8:45～16:00（Fri） Discretionary Work System
【休日 / Holidays】 完全週休２日制（土曜・日曜）、祝日、5月1日、夏季、年末年始 Weekends(Sat and Sun), holidays, May 1st, summer vacation, New Year holidays
【休暇 / Vacation Leave】 年次有給休暇、育児休業制度、介護休業制度 等 Annual paid leave, childcare leave system, nursing care leave system, etc.
【福利厚生 / Welfare】 雇用保険、労災保険、厚生年金、健康保険、共済会制度、社宅制度、持株会制度、財形貯蓄制度 等 Employment Insurance, Industrial Accident Compensation Insurance, Welfare Pension Insurance, Health Insurance, Mutual Aid Association System, Company Housing System, Employee Shareholder Association System, Property Accumulation Savings System
【アステラス製薬 採用サイト/ Career web site】 https://re-jp.astellas.com/jp/recruit/newgraduates/
For more information about Astellas, please visit our career web site.
"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."