At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

JOB TITLE:               Facilities Admin. Specialist                                                                                                                                               

DEPARTMENT:     ENTERPRISE RISK & FACILITIES – APAC – JAPAN Facilities & Operations        

LOCATION:              Tokyo HQ              

Main Purpose of Job

Performs facility related tasks and activities of Facilities & Operations department in Japan. To promote employee workplace experience through’ digitalization and innovation services.

He/She will be a key member of the Japan Facilities team. As team, to develop and drive facilities/office policies consistency, stakeholder engagement, financial accountability and vendor management.

Main Responsibilities

１．Facilities related  (60%)

• General facility operations at Tokyo HQ and other offices in Japan
• Management of inquiry items to Facilities & Operations
• Desk/ Meeting room booking system management
• AV (Audio Visual ) / VC (Video Conference)-equipment and MFD management
• Asset Life Cycle management
• Develop and maintain physical security process
• Contact with building management company of Tokyo HQ’s building
• Contact with building management company of sales offices
• Vendor management

2.  Capital Project Management (10%)

• Manage project within budget and schedule
• Active participation in the tendering/bidding process, in collaboration with Indirect Sourcing to ensure the appropriate vendors/suppliers are procured.
• To ensure all the project close out documents were handled over duly upon project completion in order to develop the facilities maintenance schedule and budget.
• Collaborate with APAC Facilities team in the development the Facilities & Real Estate Capital Strategy Plan (medium to long term), in engagement with the business

3.  Administration (30%)

• Payment related jobs (SAP Ordering Services - Ariba)/ Invoice processing)
• Facility related Data management
• Experience in Capex / Opex budget

Job Qualifications

• Bachelor’s degree (4-year university degree) or equivalent degree
• At least 3 years of experience in General Affairs or office operations related jobs
• Experience working in a foreign company is a plus.
• Good understanding in managing and preparing budget
• Good English skills

Job Experience

• Experience in vendor/supplier relationship management
• Experience in Procurement/tendering/bidding process
• Experience in projects such as office relocation
• Experience in Financial management - budgetary development, tracking, reporting

Skills/ Competencies

• Good presentation and communication skills
• Proficient in building business cases, leveraging on Microsoft tools e.g. PowerPoint, excel, Power BI
• Experience in AV/ VC related
• Ability to read architectural, electrical, mechanical, and plumbing drawings, preferred
• Good analytical and planning skills
• Good  project management skills: planning & coordinating, communicating & influencing, relationship building, achieving milestones, resolving issues and managing risks
• Experience in partnering, collaborating in highly matrix MNC organization

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. 
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here