Overview
As an Office Manager at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us. For us lasting trusted relationships are everything, both with our teams and our clients.
Linesightのオフィスマネージャーとして、経験豊富で多様な文化を持ち、情熱的なチームと協力し、強い社会的なダイナミズムと共有の達成感を築いていきます。広範な業界経験を積み、新しい扉を開き、スキルセットを拡大し、視野を広げることができます。私たちはあなたに力を与え、サポートし、役割において実際の責任を果たせるようにし、キャリアの進展を自ら牽引できるようにします。持続的で信頼できる関係は、私たちのチームとクライアントとの双方においてすべてです。
The Opportunity
In this role you will:
- Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations
- Generate accurate, complete, and timely invoices using the billing software
- Work with bidding manager to assist with preparation of bids and formatting documents
- Manage the purchasing of office supplies, equipment, and furniture
- Coordinate the maintenance of office facilities, and equipment
- Manage diaries and arrange meetings
- Book transport and accommodation
- Manage databases and other various systems
- Assist the HR team with on-boarding new employees and other duties as required
We would love to hear from you if you:
- Are detail oriented and quality focused
- Are an excellent communicator verbally and in writing
- Have experience using data to give compelling and actionable business updates
- Are organised and methodical with excellent time management skills
- Have experience handling confidential material
- Enjoy partnering with teams to understand business needs, manage multiple stakeholder requirements, and set expectations.
- Love a dynamic environment with the opportunity to manage your own priorities and deadlines
この役割では、以下のことを行います：
- 電話の応対、メールへの返信、オフィスの文書（オフィス文書、メモ、履歴書、プレゼンテーションなど）の作成などの事務業務を行います。
- 請求ソフトウェアを使用して正確かつ完全な請求書を作成します。
- 入札担当者と協力して入札の準備や文書のフォーマットをサポートします。
- オフィス用品、機器、家具の購買を管理します。
- オフィス施設と機器のメンテナンスを調整します。
- スケジュールの管理とミーティングの手配を行います。
- 輸送と宿泊の予約を行います。
- データベースおよびその他のさまざまなシステムを管理します。
- HRチームが新しい従業員のオンボーディングやその他の必要な業務をサポートします。
もしあなたが以下の条件に当てはまる場合、私たちはあなたからのご連絡をお待ちしています：
- 細部に注意を払い、品質に焦点を当てる方
- 日本語と英語の両方で口頭および文書で優れたコミュニケーターである方
- データを使用して説得力のあるビジネスのアップデートを行った経験がある方
- 整理され、方法論に基づいた優れたタイムマネジメントスキルを持つ方
- 機密情報の取り扱い経験がある方
- チームと協力してビジネスニーズを理解し、複数のステークホルダーの要件を管理し、期待値を設定することを楽しむ方
- 自分の優先事項と締め切りを管理する機会があるダイナミックな環境が好きな方
About us
Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. And for that we have our people to thank. You see we’re not like the others. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment. We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team!
Diversity, inclusion and accessibility
Linesight is committed to transparent, equal opportunity employment practices. We are building a diverse and inclusive organisation, accessible to all, based on having a safe culture which enables all our people to be their true selves. We are a people business, and we understand that the more inclusive we are, the happier our people and better our work will be. We will ensure that individuals with disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!
