Facility Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

About JLL & JLL Work Dynamics We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. JLL Work Dynamics serve an integral role in JLL’s commercial real estate businesses. We are a proven, trusted and long-term real estate service partner for 70+ global, regional, and local clients, and pride ourselves in delivering excellent facilities management services. If you’re looking to step up your career in the field of Facilities Management, Customer Service, and Hospitality, JLL is the perfect professional home. With us, not only you’ll have a chance to work with the world’s leading businesses, but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program, we’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!

About the Client Our client is one of the most prestigious IT companies in the world, widely known for its state-of-the-art search engine services, mails, video streaming, maps, and other web services.

Act as a member of Operations team, you will be responsible for,

• Response to user requests and arrange services as needed

• Manage vendors for Operation te

Key Tasks & Responsibilities

Site Operations Management

• Helpdesk 

• Support security team to maintain the badge access control.

• Coordinate and assist employees on the events
  (e.g. Meeting room booking, Room setup, Support anything related FM)

• Consolidate information & generate reports, communications & documents as required by management.

• Assist in the implementation of Industry Best Practice operations

• Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained

Finance Management

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

• Ensure prompt and accurate management of Budget/Purchase orders/Invoices

Vendor Management

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

• Assist in the procurement of vendors and services as required

Knowledge And Skills Required

• Experience of Excel, Word, and PowerPoint

• Recommendation of the knowledge and experience of G Suite (Gmail, documents, spreadsheets, slides etc)

• Business level of English and Japanese
  TOEIC 650 points or more as a guide

Competency

• Hospitality mind

• Bright, positive, communication skills

• Value teamwork and commit themselves

• Proactive action and ownership

• Curious and actively working on new things

• Work with responsibility

• High ability to coordinate with other departments

• High administrative ability and accuracy of work

• Conscious of improvements

• Flexibilities of changes

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.