Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

About JLL & JLL Work Dynamics

We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.

JLL Work Dynamics serve an integral role in JLL’s commercial real estate businesses. We are a proven, trusted and long-term real estate service partner for 70+ global, regional, and local clients, and pride ourselves in delivering excellent facilities management services.

If you’re looking to step up your career in the field of Facilities Management, Customer Service, and Hospitality, JLL is the perfect professional home. With us, not only you’ll have a chance to work with the world’s leading businesses, but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program, we’re focused on opportunity and want to help you make the most of yours.

Achieve your ambitions - join us at JLL!

About the Client

American multinational technology company which focuses on e-commerce, cloud computing, digital streaming, and artificial intelligence. With high focus to create a workplace that is inclusive and reflects the diversity of the cities they serve—where everyone can be their authentic self, and where that authenticity is celebrated as a strength. By creating an environment where people from every background can thrive to make a better company - for employees and customers.

Responsibilities

職責

The candidate will be experienced in providing outstanding services in support of Meguro Office Management, proactively leading, monitoring and managing onsite Client account activities.  Effective in managing direct and indirect reports, you will guide individuals to support Client requirements.  Authenticity and a genuine desire to deliver professional, value-focused services exceeding Client expectations will drive your success.

Operational Management

• Manage vendor services such as facilities management, reception, mail operation, meetings and events, cleaning, waste & recycling, and vending machines.
• Lead the office inspection and find the defect before escalated by users. Find root cause of issue and deliver the temporary/permanent solution.
• Monitor and maintain office equipment and supplies.
• Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates.
• Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained.
• Manage food and kitchen facilities – provide direction to housekeepers.
• Manage Trouble Ticket and Requests - interface with internal customers and action queries promptly in line with service level agreements.
• Manage day-to-day health and safety issues – Manage EHS related operations: primarily conduct and maintain records of fire safety teams/fire drills/safety equipment/training.
• Assist in the organizing of internal events hosted by the users.
• Managing the quality of conferencing facilities.
• Raise purchase orders and receive the invoice on time.
• Manage Wiki pages and other communication channels for the Managed Facility.
• Deputize / provide cover for Building Operations Coordinator / Facilities Manager when appropriate.
• Regional initiative - Collaborate with regional team to implement regional/global initiative onto the local sites.

Responsible for all other duties and tasks relating to facility operation.

Vendor Management

• Manage vendor contract, budget and spending.
• Monitor processes the key performance indicator to quantify the efficiency, effectiveness, quality timelines and compliance of the vendor.
• Manage the meetings with vendors to report on issues, recommendation, best practice/innovations and cost saving.
• Establish good relationship with vendors to deliver the best services to the client.

CANDIDATE SPECIFICATION:  KEY SELECTION CRITERIA

Experience

• Be familiar with the Scope of Work (SOW) and assist Reporting Manager in the delivery of: Client Satisfaction, Uninterrupted site operation and Continuously improving services.
• Possess good IT skills
• Proficient in MS Applications such as Excel, Word and PowerPoint

The person we need will be:

• Customer-centric
• Meticulous and organized
• Team player
• Integrity and honesty
• Possess good interpersonal, oral and written communication skills
• Possess strong presentation skills
• Must be prepared to query if guidelines/procedures are not in order

Core Competencies

• Work well with key stakeholders and other departments/functions
• Possess the requisite technical skills
• Establish and maintain good relationships with colleagues
• Communicate effectively orally and in writing
• Positive influence to others
• Listen actively
• Team player, motivate and engage with colleagues

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.